Apply to work with us

How to Use QuickBooks to Manage Your Accounts Receivable

  1. Set Up Your Accounts Receivable
    The first step in managing your accounts receivable in QuickBooks is to set up your accounts. You need to create accounts for your business’s income and expenses, including accounts for accounts receivable. This helps ensure that all of your transactions are categorized correctly, making it easier to track your accounts receivable and manage your cash flow.

  2. Create Customer Profiles
    Next, you need to create customer profiles in QuickBooks. This allows you to track the customers who owe you money and their outstanding balances. You can also use customer profiles to track customer information, such as their contact details, payment terms, and credit limits. This helps you stay organized and ensures that you’re collecting payments on time.

  3. Record Invoices and Payments
    Once you’ve set up your accounts and customer profiles, you need to record your invoices and payments in QuickBooks. You can create invoices for goods or services provided and send them to your customers. QuickBooks allows you to customize your invoices with your business logo, payment terms, and other details. You can also record payments received from customers and track their outstanding balances.

  4. Generate Reports
    QuickBooks allows you to generate reports that provide a comprehensive overview of your accounts receivable and overall financial health. You can generate reports that show your outstanding customer balances, aging reports, and cash flow statements. These reports can help you identify customers who are behind on payments, track your accounts receivable aging, and make informed decisions about your business’s cash flow.

  5. Automate Payment Reminders
    If you’re having trouble collecting payments from customers, QuickBooks can help you automate payment reminders. QuickBooks allows you to set up payment reminders for overdue invoices and send them to customers automatically. This helps you stay on top of your accounts receivable and ensures that you’re collecting payments on time.

  6. Use Online Payment Services
    Finally, QuickBooks allows you to use online payment services to collect payments from customers more efficiently. You can use QuickBooks Payments to accept credit card payments and bank transfers from customers. This helps you collect payments faster and reduces the risk of errors.

In conclusion, managing your accounts receivable is critical for small and medium-sized businesses, and QuickBooks can help you do it more efficiently. At Sfir Consulting, we specialize in bookkeeping services for small and medium-sized businesses in Canada and the USA. We understand the importance of proper bookkeeping for accounts receivable, and we can help you set up and use QuickBooks to manage your accounts receivable and improve your cash flow. Contact us today to learn more about how we can help you with your bookkeeping needs.