Apply to work with us

QuickBooks for Freelancers: A Comprehensive Guide

If you’re a freelancer looking for a better way to manage your finances, QuickBooks is a great place to start. With its easy-to-use interface and powerful features, QuickBooks can help you keep track of your income and expenses, generate invoices, and even prepare your taxes. Here are some tips to help you get started with QuickBooks as a freelancer.

  1. Choose the Right Version of QuickBooks

QuickBooks offers several different versions, including QuickBooks Self-Employed, QuickBooks Online, and QuickBooks Desktop. Each version has its own features and pricing, so it’s important to choose the right one for your needs. For freelancers, QuickBooks Self-Employed is a great option as it offers basic bookkeeping features at an affordable price.

  1. Set Up Your Accounts

Once you’ve chosen the right version of QuickBooks, it’s time to set up your accounts. This includes linking your bank accounts, credit cards, and other financial accounts to QuickBooks. This will allow QuickBooks to automatically import your transactions and categorize them based on the type of expense.

  1. Create Invoices and Estimates

As a freelancer, you’ll need to create invoices and estimates to bill your clients. QuickBooks makes this easy with its built-in invoicing and estimates features. You can customize your invoices with your branding and logo, and even set up recurring invoices for clients who pay you on a regular basis.

  1. Track Your Expenses

One of the biggest challenges freelancers face is keeping track of their expenses. QuickBooks can help by automatically categorizing your expenses and generating reports that show where your money is going. You can also take photos of your receipts and upload them to QuickBooks, making it easy to keep track of your expenses on the go.

  1. Prepare Your Taxes

As a freelancer, you’ll need to file your taxes on a regular basis. QuickBooks can help by generating reports that show your income and expenses, making it easy to file your taxes accurately. You can even connect QuickBooks to popular tax preparation software like TurboTax, making the tax filing process even easier.

  1. Use QuickBooks Mobile App

QuickBooks also has a mobile app that you can use to manage your finances on the go. With the mobile app, you can track your expenses, create invoices, and even accept payments from clients. This makes it easy to stay on top of your finances, no matter where you are.


QuickBooks is a powerful tool that can make bookkeeping much easier for freelancers. By following these tips, you can get started with QuickBooks and start managing your finances more effectively. Whether you’re just starting out as a freelancer or you’ve been in business for years, QuickBooks can help you save time, reduce stress, and stay on top of your finances. So why not give it a try?