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QuickBooks for Manufacturing Businesses: Tips and Tricks

If you run a manufacturing business, you know that bookkeeping can be a challenging and time-consuming task. Tracking inventory, managing expenses, and staying on top of your finances are crucial aspects of running a successful business. Fortunately, QuickBooks can help make these tasks more manageable.

Benefits of Using QuickBooks for Manufacturing Businesses

  1. Inventory Management: QuickBooks allows you to track your inventory levels in real-time, ensuring that you always know what products you have in stock. This feature can help you manage your supply chain and avoid over or understocking products.

  2. Costing: QuickBooks can help you track the cost of goods sold (COGS), which is essential for calculating your business’s profitability. By accurately tracking your costs, you can make informed decisions on pricing and identify areas where you can reduce expenses.

  3. Time-Saving: QuickBooks offers several automation features that can help you save time. For example, you can automate recurring invoices, payments, and bank transactions.

Tips and Tricks for Using QuickBooks for Manufacturing Businesses

  1. Set up your Chart of Accounts: The Chart of Accounts is a critical feature of QuickBooks that organizes your financial information. As a manufacturing business, you need to have a clear understanding of your expenses and revenue streams. Creating specific accounts for materials, labor, and overhead costs can help you track your expenses accurately.

  2. Use the Inventory Management Feature: QuickBooks offers a comprehensive inventory management feature that allows you to track your inventory levels, set reorder points, and create purchase orders. Make sure to use this feature to stay on top of your inventory levels and avoid stockouts or overstocking.

  3. Create Custom Reports: QuickBooks offers a range of reports that can help you understand your business’s financial performance. As a manufacturing business, you may want to create custom reports that provide insights into your COGS, inventory levels, and sales performance. Customizing your reports can help you make informed decisions and identify areas where you can improve your business.

  4. Use Job Costing: QuickBooks Job Costing feature allows you to track the cost of labor and materials for specific jobs or projects. This feature is especially useful for manufacturing businesses that work on custom orders or projects with varying costs. By tracking your job costs, you can ensure that you are pricing your products correctly and identify areas where you can reduce expenses.

  5. Integrate QuickBooks with other Software: QuickBooks offers integrations with other software such as Shopify, PayPal, and Square. These integrations can help you streamline your bookkeeping process and reduce the need for manual data entry. For example, integrating QuickBooks with Shopify can automatically update your inventory levels and create invoices for your online sales.


In conclusion, QuickBooks is an excellent tool for manufacturing businesses looking to streamline their bookkeeping process. From inventory management to job costing, QuickBooks offers several features that can help you manage your finances more efficiently. By following the tips and tricks outlined above, you can make the most out of this software and take your manufacturing business to the next level. At Sfir Consulting, we specialize in providing bookkeeping services for small to medium-sized businesses in Canada and the USA. If you need help managing your finances or using QuickBooks, contact us today for a free consultation.